Exchange Message Archive Management

Installation and Configuration

Once your environment is properly prepared, it’s time to install the GFI MailArchiver software – a very straightforward wizard-based process. When complete, you can access its configuration from the All Programs menu, or by firing up your web browser and heading to http://servername/MailArchiver. This web interface is used to configure GFI MailArchiver settings, as well as perform searches against the message archive database.


There’s really nothing to getting GFI MailArchiver configured. You start by opening the Database tab, and configuring settings related to your SQL or Access database. Once that’s done, click on the Exchange Stores tab to ensure that the archive mailbox you configured in Exchange is listed, click Start polling, and then click Save. From this point forward, all messages forwarded to the archive mailbox are automatically archived to your configured database.


Advanced Options and Searching

Once of the best features of GFI MailArchiver is that software takes into account that every organization’s needs are going to be slightly different. For example, you can configure the software to never archive messages sent or received to certain users, and specify a single Active Directory group that will have the ability to search through all messages, from any user. Of course, allowing any group of users to have access to all archived email messages has very real privacy- and security-related concerns. You’ll want to be sure that any users added to such a group have the proper authority to read the correspondence of others before you configure this setting.

Author: Dan DiNicolo

Dan DiNicolo is a freelance author, consultant, trainer, and the managing editor of He is the author of the CCNA Study Guide found on this site, as well as many books including the PC Magazine titles Windows XP Security Solutions and Windows Vista Security Solutions. Click here to contact Dan.