Managing Printers and Printing

Both printers and print servers have properties. To view the properties of a print server, you would simply choose File – Server Properties from the Printers Folder. Configurable elements here include 4 tabs: Forms, Ports, Drivers and Advanced. The Forms tab allows you to define paper sizes and types. Ports allows you to see a listing on all ports the server is responsible for, and the associated printer using that port. Drivers provides information on installed drivers (as well as options for adding, removing, or changing them). The Advanced tab hold properties relating to spooling, including the location of the Spool folder. One new feature here that you should be aware of is the ability to set notification (when jobs are printed), not only to a user (like before), but also a computer (new).

Printers also have properties, and some of the configurable elements are different. The Location tab contains information on model, location, and features. The Sharing Tab allows printer to be shared, but is also where you find the important Additional Drivers button. This allows you to install drivers for other operating systems such as 95, 98, NT (various versions) and so forth.
The Ports tab specifies which port (network or local) the printer is directing output to (also set up printer pooling here). The Advanced tab allows you to specify settings such as time available, priority (99 still highest!), spooling, print processor, separator pages and so forth. The Security tab is where permissions are set for the printer, but things here have changed. Printer permissions now also the Allow / Deny format.

Author: Dan DiNicolo

Dan DiNicolo is a freelance author, consultant, trainer, and the managing editor of He is the author of the CCNA Study Guide found on this site, as well as many books including the PC Magazine titles Windows XP Security Solutions and Windows Vista Security Solutions. Click here to contact Dan.