Even if your company isn’t public or subject to these regulations, message archiving is still important for legal reasons relating to business policies. For example, if certain workplace policies on discrimination were violated, or other unethical practices were to occur, the email messages of the people in question would almost certainly be required. GFI MailArchiver would provide the perfect way to quickly assemble the necessary information.
Finally, Exchange message stores grow over time. In large organizations, they can quickly become nearly unmanageable, and negatively impact server performance. By archiving all email messages in an external database, more stringent mailbox and message store cleanup/maintenance practices can be undertaken. The more efficient SQL Server database acts as your accessible message archive, while your Exchange servers benefit from a smaller message store, and by extension, better overall performance.
While other archiving solutions make changes to Exchange’s underlying database architecture, GFI MailArchiver circumvents this dangerous and potentially problematic undertaking by avoiding changes to your Exchange servers completely. Instead, it uses a SQL database to archive all messages sent and received, taking advantage of the archiving and journaling capabilities of Exchange Server. In other words, GFI MailArchiver poses no direct risk to the stability of your mail organization.